Incoming inventory, made easy
Drop a PO — any format. Our system extracts every product, cost, image, and vendor detail instantly. Products come out priced, described, and ready to publish. The entire messy middle between buying and selling, handled.
One tool. All of this.
The real cost
Every PO takes about an hour to process manually. Retyping line items. Cross-referencing costs. Fixing formatting. Then doing it again when the shipment arrives.
Your numbers
Based on $18/hr average retail labor · ~1 hour per PO including receiving · Does not include error correction costs
That's $3,240 a year on manual data entry.
And roughly 1 in 5 entries has an error that costs you money downstream. That's before you count the hours spent fixing Shopify listings with wrong prices or missing descriptions.
How it works
Between buying at market and selling in your store, there's a gap. POs get lost, prices get wrong, and Shopify data gets messy. We own that gap.
Upload a purchase order and the Smart Scanner reads it like a human — vendor shorthand, retail jargon, however your suppliers format it. Every line item, cost, and detail pulled in seconds.
No templates. No training. Just drop it in.
12 items found
Trail Runner Pro Jacket
TRP-4201 · Pine Green
$84.00
×6
Heritage Canvas Tote
HCT-1150 · Natural
$42.00
×12
Kids Camp Shorts
KCS-3302 · Slate Blue
$28.00
×8
+ 9 more items
Know exactly what's arriving and when. Late shipments get flagged automatically. Your whole team sees the same real-time picture from anywhere.
Stop texting each other "did that order come in?"
$7,790
incoming
15
orders
23
ready for Shopify
Farm Rio
PO #14289831
$672
Dec 1–31
Fifteen Twenty
PO #GH14992677
$860
Apr 1–30
Frances Valentine
PO #14989744
$415
Apr 1–30
Verify quantities and costs against the original PO. Add shipping and credit card fees to see your true landed cost — not just what the invoice says.
Every discrepancy logged. Every adjustment tracked.
Farm Rio
PO #14289831 · 3 items · 9 units
Leopard Flowers Sand Blouse
Received 3/3
$222
Off-White Pleated Blouse
Received 3/3
$195
Palermo Puffed Sleeve Blouse
Received 2/3
$170
Review the description, check the tags and pricing, and hit publish. Products go live with proper SEO, accurate variants, and clean data.
We do the work. You push the button.
Leopard Flowers Sand Blouse
Review before publishing to Shopify
AI Description
Lightweight woven blouse with a sand-toned leopard print. Relaxed fit through the body with a notched collar and cuffed short sleeves. Button-front closure. 100% viscose. Machine wash cold.
Cost
$74.00
Markup
2.2×
Price
$162.80
The hard part, automated
Ask any retailer what takes the longest when adding products. It's the images. Downloading them one by one from vendor sites, renaming files, uploading, matching to the right product. Hours of tedious work for every single order.
We pull product images straight from your purchase orders automatically. If your PO has embedded images, they're extracted and matched to the right products. Need images from a vendor URL? Paste it in and we grab those too.
No more saving image files you don't need to save. No more renaming. No more dragging and dropping one at a time.
The slowest part of catalog work. We fixed it.
Trail Runner Pro Jacket
Found 3 images
Heritage Canvas Tote
Found 4 images
Kids Camp Shorts
Found 2 images
Smart Descriptions
Most tools write vague filler. Ours demands specifics from your actual product data — material, fit, color, occasion — because that's what Google Shopping needs and what your customers search for.
Generic tools write this
“This beautiful dress is perfect for any occasion. Made with high-quality materials, it features a flattering silhouette that will make you feel confident and stylish. Available in multiple colors.”
Zero specifics. Zero SEO value. Could describe any dress ever made.
We write this
“A-line midi dress in lightweight cotton voile with a coastal blue print. Smocked bodice with adjustable straps, side pockets, and a relaxed fit through the hip. Lined. Falls just below the knee. Runs true — size up if between sizes.”
Real attributes. Real SEO value. Matches what people actually search for.
80% of shoppers research products online before visiting a store. If your product pages say nothing useful, they scroll past.
Smart Descriptions pull real details from the purchase order — materials, sizing, construction — and write copy that actually helps your products get found. In your brand voice.
Vendor CRM
Most of what you know about your vendors lives in someone's head, a spreadsheet, or a stack of old invoices. When that person goes on vacation or quits, the knowledge goes with them.
Every time you upload a PO, we capture the vendor details automatically. Contact info, payment terms, markup defaults, notes. Over time, you build a real vendor database without any extra work. Past orders, present terms, future planning.
Your vendor rolodex, built as you go.
Farm Rio
12 orders · Since Spring 2024
Recent orders
Contact info
Rep name, email, phone — all in one place.
Payment terms
Net 30, COD, deposit requirements. Never guess again.
Markup defaults
Per-vendor pricing rules applied automatically.
Order history
Every PO, every shipment, every season.
Addresses & notes
Warehouse, showroom, and your private notes.
Vendor stats
Who ships on time. Who shorts you. Real data.
The bigger picture
Every analytics tool, every marketing platform, every customer-facing app depends on your product data being clean and complete. Most retailers don't have the time to get it right.
Analytics
Needs clean data
Email marketing
Needs real descriptions
Customer apps
Needs accurate inventory
Social selling
Needs good product info
We make your catalog the source of truth
so everything else works better.
Your team, your vendors
Your buyer uploads POs from market. Your receiving team verifies shipments. You see everything from anywhere. No more chasing spreadsheets or wondering who moved what.
No training manual needed. Your summer intern can use it on day one. Roles and permissions keep the right people in the right places — your team doesn’t need access to vendor pricing or sales data.
Owner to intern. Everyone contributes.
Stop buying extra Shopify logins for staff who just need to manage inventory. They work here instead. That’s real money back in your pocket every month.
Planning for market? Track the vendors and products you’re thinking about before you commit to buying. When you’re ready, convert them to real orders.
Every action tracked. Every PO upload, every receiving verification, every product publish. No more “who did what?” Your whole team can see exactly what happened and when.
When a shipment comes in wrong — damaged goods, missing items, wrong sizes — document it with photos right in the app. Build your case for vendor claims with real evidence.
Why we built this
“We know the job because we've done the job — and we built the tool we wished we had.”
I've been in retail since 2008. I spent ten years building, scaling, and selling Amor Lafayette — a women's clothing company with a real store and an online shop. Over those years I watched tool after tool pop up for e-commerce. None of them got what it's actually like to run a multi-vendor brick-and-mortar store.
So we built the one we wished we had.
We're all in that the next big thing in commerce has been there all along — community builders and curators, just now armed with better tools to compete against the big guys.
Victoria & Michael Winter, founders
3x
Money spent at local stores recirculates in the community at 3x the rate of chain stores
67%
of consumers say they want to shop local more — they just need to find you online first
When your products show up with real descriptions and clean data, local shoppers find you. That's what this is about.
Pricing
Monthly plans for the work between buying and selling. Start with the core intake flow, then add the operating hub when your team needs it.
Trial
Explore the intake workflow before choosing a monthly plan.
5 vendor orders
Starter
For single-location shops that want the core order-to-Shopify workflow.
100 Shopify-ready products / month
Growth
For busy multi-vendor stores that need vendor CRM, claims, team activity, and guided setup.
500 Shopify-ready products / month
Pro
For higher-volume teams that need white-glove onboarding and more operating room.
1,500 Shopify-ready products / month
Starter is self-serve. Growth and Pro include more hands-on setup.
Still have a question? Contact us
Whether you process 5 orders a month or 500 — if you source from multiple vendors and want a smarter way to get products from your back room to your storefront, we got you.
Free to start. Up and running in 5 minutes. Real humans if you need help.
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